We spoke with Eliška Malachová, Event Manager at Clubco, about how the award-winning coworking space in Brno simplified public event registrations using PDF Generator API Forms. The new approach increased the number of completed registrations and made the whole sign-up experience faster and more accessible for visitors.
“We started running more public events. It was important to make registration as simple as possible for anyone who wants to join.”
The Challenge: Managing more public events smoothly
Clubco, one of the best-rated coworking spaces in the Czech Republic, has been steadily expanding its community program. With a rising number of events open to both members and the public, the team needed a straightforward and user-friendly way to manage registrations and keep all participant data organized.
“We wanted a simple public form that anyone could fill out in a few clicks and that would automatically save everything in one place.”
The Solution: Simple web forms for faster registration
With PDF Generator API Forms, Clubco introduced a system where every event has its own invite link. Visitors open the link, fill in their details, and the data is automatically stored through a URL hook into a shared spreadsheet. The team can view and manage all registrations in one document without any manual copying or exporting.
“The form builder lets us create the form in minutes. Once it’s live, we share the link and the sign-ups start coming in.”
Currently, the forms are used primarily for data collection and registration tracking. In the next phase, Clubco plans to connect the forms directly to its CRM and introduce automated calendar reminders for attendees or generating unique QR codes. Later, the same workflow could also generate attendance certificates after the event.
“We’d like people to receive a calendar invite right after registration. It’s a small thing that makes participation easier and keeps them engaged.”
Expanding possibilities with automation and collaboration
To support Clubco’s long-term automation goals, PDF Generator API is preparing a deeper integration with n8n. This will allow the entire workflow to be hosted and managed directly on our side from data collection and CRM sync to document generation and automated email notifications. The idea is to give community managers like Clubco full flexibility without additional infrastructure or development resources.
“With n8n integration, we’ll be able to automate more tasks and collaborate even closer with our partners who rely on simple, reliable workflows.”
The Impact: More completed registrations and easier coordination
The switch to PDF Generator API Forms improved the completion rate of registrations because the forms are simple and quick to fill out, even on mobile. Staff can now track event sign-ups in real time and reuse existing form templates for future events. The new workflow saves coordination time and provides a better experience for both visitors and organizers.
“We noticed that more people finish the registration when the form is short and clear. That’s exactly what we needed for public events.”
Conclusion
By adopting PDF Generator API Forms, Clubco made public event registration smoother and faster. All data is now automatically organized in shared sheets, and upcoming CRM, calendar, and n8n integrations will make participation and administration even easier for the entire community.
